AscendixRE Stacking Plan Software: How to Use This Real Estate CRM Feature

July 27, 2021
4 min

Stacking plan software helps brokers automate the creation of stacking plans and better represent available space, track lease expirations and find new tenants. In this post, we explain what a stacking plan is and how AscendixRE CRM generates stacking plans and updates them automatically. The Demo is included!

 

What is a Stacking Plan?

 

A stacking plan is a chart/schema to display floors in the building with all tenants and available space to lease or sell.

Usually, each occupied space is shaded with the color. It may also contain information about tenants: company name, lease expiration, square footage occupied.

Stacking plans help to visualize the unused areas and are actively used by commercial real estate brokers to find tenants.

 

AscendixRE-Stacking-plan-software-look-and-feel

Stacking Plan Example (The screenshot of AscendixRE)


 

When first created, stacking plans looked like a two-dimensional chart where each row represented every floor.

Brokers had to draw/create stacking plans manually.

Today, there is a stacking plan software available, also, some brokers started creating 3D stacking plans, interactive plans to better represent their buildings.

To go even further, the tools used to generate stacking plans might go as one of the features of modern commercial real estate CRMs. In this post, we’ll demonstrate how AscendixRE CRM handles the stacking plan generation.

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Why Stacking Plan Software?

 

  • Generate up-to-date stacking plans at once
  • Eliminate spreadsheets
  • Better represent available space
  • Simplify lease expiration tracking
  • Identify tenants that require attention
  • Reduce costs on stacking plan creation
  • Focus on closing deals

Staking plan software helps you reduce the time needed to create a stacking plan, makes sure it will contain up-to-date data (if you entered it to the system) so you will always have an up-to-date visualization of leased and vacant space.

Also, it significantly speeds up the process of the creation of stacking plans on request. E.g., in AscendixRE CRM, you just need to make sure the system contains up-to-date information about leases and availabilities.

Once it is done, you’ll be able to see the correct Stacking Plan, Export it to Excel or PDF.

The stacking plan feature is extremely beneficial to brokers who want to see a visual representation of tenancy in office buildings. Early on in my tenure with Ascendix, I was asked by a client to produce a stacking plan of their building. I was able to produce this plan within 24 hours because of the simplicity with importing lease information into Ascendix.  My client was happy with the quick turnaround time and producing the stacking plan would have been a much more difficult task if I wasn’t using Ascendix.

Cory LaDuke, an Associate Real Estate Broker at Pyramid Brokerage Cushman & Wakefield

(Cory didn’t have lease information entered that’s why it took him some time to format and import it first. Again, if you track all leases in the CRM, the stacking plan is available right away.)

 

Learn in greater detail a CRM story by Cory LaDuke and why brokers should stop using Excel

 

AscendixRE Stacking Plan Overview

 

A stacking plan within AscendixRE, the commercial real estate CRM, is a feature that is available for AscendixRE Enterprise users at no cost. Instead of having your data in multiple sources, AscendixRE lets you create stacking plans for any property in the system.

The best part is that once set up, the system will update stacking plans automatically when you or your team add new lease, availability, or edit records.

We recorded a detailed overview of the stacking plan functionality and how it works. Keep reading if you prefer text. If you have any questions, please feel free to contact us. Also, we’ll be happy to offer you a free trial so you can test it on your own!

 

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Interface

 

You can create a Stacking Plan for any Property in AscendixRE.

On the image below you can see a Stacking Plan of our demo Property Preston Park Financial Center within a specific timeframe (highlighted).

You can always change the date forward or back to see that the stacking plan would change depending on the tenants at that time and the vacancies/availabilities.

 

AscendixRE-Stacking-plan-software

AscendixRE Stacking Plan Interface (Click to Enlarge)

How to Create a Stacking Plan

 

To create a Stacking Plan for a particular property, simply fill the Floors Above Ground and Average Floor Size (SF) fields under the Floors section of the Property.

 

AscendixRE-Stacking-plans-creating-a-property

Make sure to enter Floors number and an Average Floor Size to Create a Skeleton of a Stacking Plan


 

When the floors information is added, go to the Stacking Plan tab. Here you’ll see a skeleton of the Stacking Plan.

 

AscendixRE-Stacking-plan-skeleton

Newly Created Stacking Plan


 

At this point, you’ll need to populate the stacking plan with Leases/Tenants in the building, Vacant spaces.

To create a new Lease, click the corresponding button in the menu, enter the Unit Name/Number and link to the Property.

Make sure to fill in:

  • Size (SF)
  • Floor – start typing Floor and number of the Floor, e.g., Floor 2 and you’ll see it in the list
  • Tenant (not obligatory)
  • Commencement Date
  • Expiration Date
  • Other essential information

 

Adding-new-Lease-Stacking-Plan-AscendixRE

Creating a new Lease in AscendixRE


 

Once you click Save, the Lease will be added to the Stacking Plan.

To add a new availability, click New Availability button right on the Stacking Plan or Click the plus sign on the needed floor.

 

Stacking-Plan-adding-Availability-color-codes-AscendixRE

Adding New Availability


 

You’ll need to fill in the Unit Name/Number, vacant space to add Availability to the Stacking Plan. Also, we recommend you to fill in the Available from date if the availability will happen in the future.

By default, all available space is in yellow. Leases will be color-coded based on the lease expiration date.

You can find the legend below the stacking plan under the LDX title.

Besides this, you can Export your Stacking Plan to Excel or to PDF. Then you can send it to your prospective tenants or use it for analysis.

 

Exporting-stacking-plan-to-Excel-AscendixRE

Stacking Plan in Excel


 

That is! In a few clicks, you could easily generate stacking plans for every property.

Combine this with advanced workflows, lease expiration notification and ability to create highly targeted lists to call or email in AscendixRE and you’ll appreciate the value of this CRM software.

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