How to Use AscendixRE Real Estate Stacking Plan Software

A stacking plan in real estate is a visual representation of the distribution of tenants across the floors of a commercial building. A real estate stacking plan displays the layout and occupancy status of a building, typically a multi-tenant office or residential high-rise. It details the square footage occupied, lease expiration, the company’s name, occupancy/vacancy rate, and more.

Stacking plans simplify the selling and leasing of spaces in commercial buildings. A building owner or broker can easily visualize vacant spaces using a stacking plan module. The solution used to generate real estate stacking plans might go as one of the features of modern commercial real estate CRMs.

AscendixRE Commercial real estate tools stacking plans

In this article we’re going to analyze the importance and benefits of having a stacking plan module within your commercial real estate CRM.

Why Stacking Plan Software?

Stacking plan software helps brokers better represent available spaces, track lease expirations, and find new tenants. Moreover, with stacking plan software brokers can:

• Generate up-to-date real estate stacking plans at once
• Eliminate Excel spreadsheets
• Better represent how much space is available
• Simplify lease expiration tracking
• Identify tenants that require attention
• Reduce costs on stacking plan creation
• Focus on closing deals

Staking plan software helps you reduce the time needed to create a stacking plan and makes sure it will contain up-to-date data (if you entered it into the system) so you will always have an up-to-date visualization of leased and vacant space.

Also, it significantly speeds up the process of real estate stacking plan creation on request. E.g., in AscendixRE CRM, you just need to make sure the system contains additional information about leases and availabilities.

Once it is done, you’ll be able to see the correct Stacking Plan, Export it to Excel or PDF.

(Cory didn’t have lease information entered that’s why it took him some time to format and import it first. Again, if you track all leases in the CRM, the stacking plan will be available right away.)

AscendixRE Stacking Plan Overview

A stacking plan within AscendixRE, the commercial real estate CRM, is a feature that is available for AscendixRE Enterprise users at no extra ost. Instead of having your data in multiple sources, AscendixRE lets you create a stacking plan for any commercial real estate property in the system.

The best part is that once being set up; the system automatically updates real estate stacking plans when you or your team add new leases, availabilities, or edit records.

We recorded a detailed overview of the real estate stacking plan functionality and how it works.

Stacking Plan: Excel vs AscendixRE

Excel is a typical go-to solution used by CRE agents to keep track of the existing leases and the deal details. It is often utilized for data organization, financial analysis, and reporting, enabling agents to manage property portfolios, analyze market trends, and create insightful reports.

However, specialized software solutions (like AscendixRE) can optimize real estate stacking plans management and many other CRE operations without manually creating separate spreadsheets for each client or building.

AscendixRE offers tailored features like property management, deal tracking, client relationship management (CRM), and marketing automation, providing the possibility to effectively create stacking plans, visualize properties, manage spaces, streamline workflows, and drive successful deals.

Stacking Plan: Excel and AscendixRE Comparison

Interface

You can create a Stacking Plan Real Estate for any Property in AscendixRE.

In the image below you can see a Stacking Plan of our demo Property Preston Park Financial Center within a specific timeframe (highlighted).

You can always change the date forward or back to see that the stacking plan would change depending on the tenants at that time and the vacancies/availabilities.

AscendixRE Stacking Plan Interface (Click to Enlarge)

How to Create a Stacking Plan

To create a Stacking Plan for a particular property, simply fill in the Floors Above GroundAverage Floor Size (SF) fields under the Floors section of the Property.

Make sure to enter Floors number and an Average Floor Size to Create a Skeleton of a Stacking Plan

When the floor information is added, go to the Stacking Plan tab. Here you’ll see a skeleton of the Stacking Plan.

Newly Created Stacking Plan

At this point, you’ll need to populate the stacking plan with Leases/Tenants in the building, Vacant spaces.

To create a new Lease, click the corresponding button in the menu, enter the Unit Name/Number, and link to the Property.

Make sure to fill in:

• Size (SF)
• Floor – start typing Floor and the number of the Floor, e.g., Floor 2 and you’ll see it in the list
• Tenant (not obligatory)
• Commencement Date
• Expiration Date
• Other essential information

Creating a new Lease in AscendixRE

Once you click Save, the Lease will be added to the Stacking Plan.

To add a new availability, click New Availability button right on the Stacking Plan or Click the plus sign on the needed floor.

Adding New Availability

You’ll need to fill in the Unit Name/Numbervacant space to add Availability to the Stacking Plan. Also, we recommend you fill in the Available from date if the availability will happen in the future.

By default, all available space is in yellow. Leases will be color-coded based on the lease expiration date.

You can find the legend below the stacking plan under the LDX title.

Besides this, you can Export your Stacking Plan to Excel or to PDF. Then you can send it to your prospective tenants or use it for analysis.

Stacking Plan in Excel

That is! In a few clicks, you could easily generate stacking plans for every property.

Combine it with advanced workflows, lease expiration dates notification, and the ability to create highly targeted lists to call or email in AscendixRE and you’ll appreciate the value of this CRM software.